Position Title: Administration Assistant
Company: SOFGEN Africa Ltd.
Responsible To: Chief Executive Officer
Location: Nairobi, Kenya
Liaises with: Human Resources Officer, Finance Executive
Job Purpose:
To perform all administration related work for the Africa division including general office
management, logistics planning and marketing support
Duties & Responsibilities:
- Answering the phone and managing international conference calls
- Stationery and office supplies management
- Meeting/boardroom room booking and preparation before & after meetings
- General office administration
- Managing travel & hotel arrangements for business development team
- Handling of all postal and courier mail services with discretion
- In charge of parking badges and office access
- Organizing Christmas parties and all kinds of employee activities e.g. team building events
- Providing logistic support to PMs and MCs
- Ensuring that SOWs and Contracts are executed and that alert when the company is not in compliance with contractual obligations
- Taking custody of relevant project documentations
- Obtaining competitive air fares and making travel arrangements
- Carry out additional responsibilities assigned by the CEO
- Responding to marketing inquiries -walk-in clients & phone calls
- Maintaining customer relationship and proposal databases for SOFGEN Africa
- Writing of cards for ALL kinds of key client events: birthdays, Christmas, New Years, etc.
- Research, collate, gather and prepare tender documents / presentations
- Carry out additional responsibilities assigned by the CEO
Basic Qualifications & Skill Set:
- 2+ years of Administration experience
- Degree in B.Arts or equivalent
- Diploma in Typewriting and Office Practice
- Proficient in Microsoft Office tools -Word, Excel, Powerpoint, Access & Sharepoint
- Demonstrated organizational skills
- Excellent written and verbal communication skills
- Energetic and autonomous disposition
- Ability to adapt to a multi-cultural environment
- Dedicated with a take-charge attitude
- Able to work under pressure
- Good interpersonal skills
- Ability to multi-task in a fast paced environment
How to Apply:
Send current CVs, certification and application letters, indicating 3 referees with day time contacts to cndolo@sofgen.com by 14th November 2012
Only short-listed candidates will be contacted
